CoDNX host documentation

The complete listing guide

Everything you need to list a co-living or host an experience: qualifying criteria, every form field, pricing mechanics, group and team bookings, promo codes, payment flow, schedule rules, and management links.

Contents

Part 1

Co-living

01 · Qualifying criteria

What makes a space a co-living?

Your property must meet at least one core pillar to list on CoDNX.

Core definitionA co-living is a shared residential or hospitality space intentionally designed to foster community among residents — not simply a house with spare rooms. The defining characteristic is that communal life is built into the offering, not incidental to it.

Pillar 1 — Communal space (at least one pillar required)

Shared kitchen or dining area where guests cook and eat together
Lounge, common room, or living area for informal interaction
Rooftop, garden, courtyard, or outdoor terrace used communally
Shared media room, games room, or relaxation space
Dedicated event or workshop space open to all residents

Pillar 2 — Co-working infrastructure

Dedicated desks or workstations separate from sleeping areas
High-speed WiFi with clearly stated speed (minimum 50 Mbps recommended)
Ergonomic seating and sufficient power outlets
Optional: phone booths, meeting rooms, or quiet zones for calls
Optional: communal office culture — whiteboards, monitors, standing desks

Pillar 3 — Built-in community (digital nomad focus)

Regular community events, dinners, or outings organised for residents
Curated resident onboarding — welcome sessions, introductions, community guidelines
Operate or partner with an established digital nomad network or program
Skill-sharing, mentorship, or collaborative work facilitated among residents
Minimum stay supporting genuine community building — typically 14+ nights

Spaces that do not qualifyStandard short-term rentals (Airbnb-style), hotels, serviced apartments with no communal infrastructure, or private villas with no shared spaces do not qualify as co-livings on CoDNX, even if multiple guests stay simultaneously.

02 · Preparation

Before you open the listing form

Get these ready to complete your listing without interruptions.

Your profile is complete and verified — full name, professional bio, and a clear headshot in account settings.
At least 5 high-quality photos ready — communal areas, private rooms, co-working spots, and outdoor spaces.
Your base nightly price decided, in any currency. Know your seasonal rates and discounts in advance.
Your full street address including postcode/ZIP, for precise map geocoding.
Your minimum stay decided — default is 14 nights. Adjust only if your model supports shorter stays.
iCal export URL from Mangobeds, Airbnb, or Booking.com (optional) for two-way calendar sync. See section 06 for exactly how to copy iCal links per listing.
Stripe connected to your account via profile-settings if you want to accept direct payments. By default, payments are in-person at the property. See section 07 for full payment setup details.
If you plan to offer group or team bookings, decide your minimum rooms threshold per listing in advance. See section 04 for the full team booking setup.

Smart pre-fillIf you have created a listing before, CoDNX auto-fills your new form from your most recent listing. Review every field carefully and update anything that differs for this new space.

Co-living walkthrough

5-step co-living listing

Step 1 of 5

Theme & property type

What makes your co-living unique and how it is structured.

1
Choose a themeRequired
Select the category that best describes your co-living’s speciality — guests use this as a primary filter:
- Remote Work & Tech — fast internet, workspace-forward, productivity culture
- Wellness & Health — yoga, meditation, healthy-eating community
- Creative & Arts — artist residencies, creative studios, maker culture
- Adventure & Outdoors — surf, hiking, dive communities near nature
- Social & Networking — entrepreneur-focused, event-heavy community
2
Choose a property typeRequired
Select the occupancy structure that matches your space:
- Private room — guests have their own lockable room, share communal areas
- Shared room / dormitory — bunks or shared sleeping, high social factor
- Entire floor / unit — self-contained unit within a larger building
- Entire property — exclusive use for groups

Step 2 of 5

Location & capacity

Help guests find you and understand the scale of your space.

Select your countryRequired
Use the country selector. A map preview appears — confirm the pin lands correctly. This sets your searchable region on CoDNX.
Enter your full street addressRequired
Include street number, street name, city, and postcode. The system geocodes your address to position the map marker precisely.
If the map pin lands incorrectly after saving, contact support.
Set guest capacity, rooms, and stay duration
Max guests
Total people who can stay at once across all rooms
Max rooms
Total bookable rooms available at your property
Min rooms to book
The minimum number of rooms a guest must book. Setting this above 1 makes this listing a group/bundle booking. See section 04.
Bathrooms
Total bathrooms available (shared or private)
Set minimum nights stay
Default is 14 nights. For co-livings hosting teams, longer minimums (2 weeks to 6 months) are typical since teams travel together for extended periods. If this listing is a group bundle, the minimum nights you set here is the duration commitment for the entire team.
Hosts enforcing 14+ nights consistently build stronger communities — and attract better guests over time.

Step 3 of 5

Visuals & description

Your photos and words are your storefront. Make them count.

Upload photosRequired
Upload a minimum of 5, ideally 10–20. Include: shared kitchen or dining area, co-working space, at least one private room, shared lounge, exterior and neighbourhood context, and any outdoor areas.
Photos are displayed in the order uploaded. You can reorder after uploading.
Upload your co-living logo (optional)
PNG with transparent background works best. Appears on your listing page and in booking confirmations.
Write your title and descriptionRequired
Title (60–80 chars): include your city, standout feature, and who it’s for.
Description (min 150 words): cover what your space feels like day-to-day, who thrives there, and what makes your community different. If this is a group listing, call out the team capacity and any group-specific amenities (meeting rooms, dedicated floors, etc.).
Add an internal name (optional)
A private label only you see in your dashboard. Use when managing multiple units at the same address. Never shown to guests.

Step 4 of 5

Guest experience

Amenities, events, arrival info, and entry instructions.

Select amenities
Tap every amenity genuinely available. Common co-living amenities: Fast WiFi, Dedicated desks, Shared kitchen, Laundry, Gym, Rooftop, Pool, Bike storage, Lockers, 24h access, Printing.
Only tick amenities you actually provide.
Select hosted events
If your co-living organises community events, select all that apply: weekly community dinner, skill-sharing nights, city tours, yoga mornings, entrepreneur talks, language exchange.
Set check-in and check-out times
These appear on booking confirmations. If you offer flexible times, state this in the instructions field.
Enter WiFi details
Provide your WiFi network name, password, and speed. Shared only with confirmed guests after booking.
Write entry instructions for guests
Cover: building access, key/code location, who to contact on arrival, parking, nearest transport, and day-one house rules.

Step 5 of 5

Pricing & policies

Price, seasonal rates, calendar sync, cancellation policy, and discounts.

Choose display currency and set your base priceRequired
Set your price in any supported currency — the system converts to USD automatically.
All prices stored internally in USD. Currency conversion uses live exchange rates.
Add seasonal pricing (optional but recommended)
Set a season name, start date, end date, and price. Raise rates in peak nomad season; lower in the off-season to maintain occupancy. Seasonal pricing can also be edited from the listing edit form at any time.
Seasonal prices are saved separately after your main listing is created.
Set up calendar sync (optional)
Paste your external iCal URL to prevent double-bookings. Get your CoDNX iCal URL from your properties page and add it to your other platforms, and vice versa.
The iCal URL is unique per property. See section 06 for the exact steps to copy iCal links from your properties page.
Choose a cancellation policyRequired
Select from Flexible, Moderate, Strict, or Super Strict policy cards. Add a custom note in the text field for nuances — this supplements, not replaces, the selected policy.
Set cancellation refund percentage
Use the security deposit slider to define the percentage returned to guests who cancel. Set thoughtfully — too low discourages bookings, too high reduces your protection.
Configure targeted discounts (optional)
Base discount
General early-bird or promotional discount
Women discount
Supports women-friendly co-living spaces
Volunteer discount
For verified volunteers and NGO workers
Student discount
For university students and recent graduates
Parent discount
For remote-working parents with families
Local discount
For guests from the same city or country
Influencer discount
For content creators who promote the space
Special discount
For custom community groups you define
Set length-of-stay discounts (optional)
Set a day threshold (e.g., 30+ days) and an additional discount percentage. These stack with other discounts to create compelling long-stay offers — particularly relevant for teams staying 2 weeks to 6 months.
Submit and publish
Click “Create”. The system validates all required fields. On success, your listing goes live immediately and is searchable by guests in your region.
You can return and edit any field at any time from your properties page.

Group & team bookings

Bundles, promos, calendars and payments

04 · Group bookings

Setting up team & group bundle listings

For teams of 10–30 staying 2 weeks to 6 months. Here is exactly how to configure it.

Who this is forTeams — startup cohorts, accelerator batches (500 Global, Techstars, etc.), remote engineering squads, and travelling groups of 10 to 30 people — need a different booking experience from individual nomads. A bundle listing reserves a block of rooms under a single booking, with a dedicated minimum stay and optional promo code for the specific team or partner.

Step-by-step: creating a team bundle listing

Create a listing or edit an existing one
Open the listing form as normal (or go to your properties page and edit an existing listing). Team bundles are not a separate listing type — they are regular co-living listings with specific capacity and minimum-room settings applied.
2
Set Min Rooms to the minimum your team requiresRequired
In Step 2 (Location & Capacity), set Min Rooms to Book to the minimum number of rooms required for this bundle. For example:
- A 10-person team needing 8 private rooms → set Min Rooms = 8
- A 20-person group needing a full floor of 15 rooms → set Min Rooms = 15
- A flexible group of 5–10 → set Min Rooms = 5
This single setting is what turns a listing into a bundle. Any listing with Min Rooms > 1 will appear as a group/team booking option on the co-living page. Listings with Min Rooms = 1 (or not set) remain available for individual bookings and may also be included within a bundle booking if they are linked to a bundle listing at the same property.
Min Rooms auto-clamps: it can never exceed Max Rooms. If you set Max Rooms to 10 and Min Rooms to 10, the entire property must be booked together.
3
Set minimum nights to match team travel patternsRequired
Teams typically stay 2 weeks to 6 months. Set your minimum nights accordingly:
- Accelerator cohorts: typically 4–12 weeks (28–84 nights)
- Engineering sprints or offsites: typically 14–30 nights
- Long-stay remote teams: 60–180 nights
Publish the listing
Complete all other listing steps and publish normally. The bundle behaviour is activated as soon as Min Rooms is set above 1.
After publishing, you set the promo code directly on the live listing page — not in the creation form.

Trade-off: bundles reduce individual availabilityEvery listing you configure as a bundle (Min Rooms > 1) removes those rooms from the individual booking pool for the dates that bundle covers. If you manage a 20-room property and set 15 rooms as a bundle, only 5 rooms remain available for individual guests. Think carefully about whether a dedicated bundle listing or a dynamic individual listing serves your business model better — you can maintain both simultaneously by creating multiple listings for the same property.

How listings without Min Rooms interact with bundles

Listings at your property that do not have a Min Rooms setting (i.e., they are individual listings) will not appear as standalone bundle options. However, they may appear within or alongside a bundle booking — for example, if a team books your bundle listing and additional rooms from an individual listing at the same address are still available, those rooms can be selected to supplement the group. This gives teams flexibility to scale up without requiring you to pre-configure every possible group size as a separate bundle.

Where team bookings appear

All co-livings configured for group or team bookings are listed on the codnx.com/coliving page. Guests filtering for team or group travel will find your bundle listing here. Individual listings at the same property do not appear here unless they also have Min Rooms set.

05 · Promo codes & partner perks

Adding promo codes to your listing

Target specific teams, accelerators, or partners with a dedicated promo. Set it on the live listing after publishing.

Where to set a promo codePromo codes are not set during the listing creation flow. After your listing is published, navigate to the live listing page itself. At the top of the listing, you will find a promo tag in the header section. Tap or click it to open the promo code configuration panel.

Go to your live listing page
Navigate to codnx.com/properties, find the listing you want to add a promo to, and open the listing page as a guest would see it. You will see host-only controls in the header area.
Click the promo tag in the listing headerRequired
The promo tag appears in the top header section of the listing. Click it to open the promo code setup. This is where you create the code, set the discount value, and define who it is for.
3
Configure the promo carefully — especially for named partnersRequired
When setting up the promo, fill in every detail precisely:
- Promo code: a short, memorable code — e.g., 500GLOBAL2025 or TECHSTARS-BCN
- Discount type and value: percentage off or fixed amount
- Description / label: clearly state who this promo is for and what it covers — e.g., “For 500 Global portfolio founders — 20% off stays of 30+ nights, valid Jan–Jun 2025.”
- Expiry date: set an end date to avoid stale promos being used unintentionally
- Usage limit (if available): cap total redemptions if the promo is for a fixed cohort size
Partner-specific promos (500 Global, Techstars, etc.): these partners share your promo code directly with their cohort members. If the description is vague, cohort members won’t know whether the code applies to them. Be explicit — name the partner, cohort year, city, and eligible stay length in the description field.
A poorly described promo creates confusion for partner organisations and their members.
You can set multiple promos on the same listing
One listing can carry multiple active promo codes simultaneously — for example, one for a Techstars cohort and another for a general long-stay discount. Each promo has its own code, discount, and description.
Different promos can target different group sizes, partners, or stay durations.

Where partner perks and promos appear for guests

All active partner perks and host promotions are surfaced on the codnx.com/partner-perks page. Guests and cohort members from partner organisations browse this page to discover and claim relevant promos before booking. Ensure your promo description is clear enough that the right audience can self-identify without needing to contact you.

Accuracy matters for partner promosIf you are a co-living partner of an accelerator (500 Global, Techstars, YC, etc.), the accelerator may list your promo on their internal resources page. Any mismatch between what the promo says and what you actually offer will result in disputes and negative reviews. Review the promo configuration carefully with the partner’s program manager before it goes live.

06 · iCal setup

Calendar sync: setting up & copying iCal links

Two-way sync prevents double-bookings. Each listing has its own unique iCal link — do not share the same link across multiple listings.

Each listing has a unique iCal URLIf you have 5 listings, you have 5 separate iCal URLs. You must download and copy the iCal link for each listing individually. If you copy the same link 5 times from the same page without switching listings, you are adding the same calendar 5 times — only one listing’s calendar will sync.

Part 1: Copy your CoDNX iCal link per listing

Go to your properties / co-living home page
Navigate to codnx.com/properties. This is where all your listings are displayed and managed.
Select the listing you want to syncRequired
Find the listing card on your properties page. Each card represents one listing — click or tap it to open that specific listing’s management view.
Repeat this process separately for every listing you want to sync.
Download the iCal file firstRequired
On the listing’s property/co-living home page, look for the iCal or calendar export option. Download the iCal file first — this is a required step before you can copy the link.
Copy the iCal link from the top-right menuRequired
After downloading, go to the top-right menu section of the co-living home or property page for that listing. The iCal link will be accessible there to copy. Copy it to your clipboard.
The top-right menu section is where all calendar-related controls live for your listing.
Add the copied link to your external platform
Paste the copied CoDNX iCal link into Mangobeds, Airbnb, Booking.com, or any other platform where you manage that property. This pulls CoDNX reservations into the external platform’s calendar to prevent double-bookings.

Part 2: Add your external platform iCal into CoDNX

From your external platform (Mangobeds, Airbnb, etc.), export or copy the iCal URL for that property. Then add it to CoDNX:

Open the listing edit form — go to your properties page, find the listing, and tap Edit
Navigate to Step 5 (Pricing & Policies) — the iCal field is in the Calendar Sync section
Paste the external iCal URL in the External Calendar URL field
Save / update the listing

iCal is never copied when duplicating a listingWhen you duplicate a listing, the external iCal URL is deliberately cleared — it is unique to the original property. After duplicating, go to the new listing’s edit form (Step 5) and add the correct iCal URL for the new property. Do not skip this step or both listings will be missing calendar sync.

For 5 listings: the correct workflow

Go to your properties page
Open listing 1 → download its iCal → copy the iCal link from the top-right menu → add to external platform for listing 1
Return to your properties page
Open listing 2 → download its iCal → copy the iCal link → add to external platform for listing 2
Repeat for listings 3, 4, and 5 individually

This process gives you 5 unique iCal links, one per listing. If you try to copy from the same page without switching listings, you will get the same link 5 times — only one property will sync.

07 · Payment setup

Payment defaults, auto-approval & Stripe setup

By default, guests pay in person and you review each booking manually. Here is how to change both.

Default payment behaviourOut of the box, all co-living and experience bookings require in-person payment at the property or venue. You as the host must also manually review and check in each guest — reservations are not auto-approved. This is the safest default for new hosts and keeps you in full control.

Option 1: Keep in-person payment (default)

No setup required. Guests book online and confirm their intent to pay, but no money is charged through the platform at booking. You collect payment directly upon arrival — cash, card, or any method you and the guest agree on. This is the standard setup for most co-livings that handle their own payment processing independently.

Option 2: Enable direct Stripe payments

To accept direct payments through CoDNX for both co-living stays and experience bookings, connect your Stripe account via profile settings:

Go to profile-settings
Navigate to codnx.com/profile-settings. This is the only place where Stripe is connected — it applies to all your listings once set up.
Connect your Stripe account
Follow the Stripe onboarding flow. You will need to provide your bank account details, identity verification documents, and business or individual tax information as required by Stripe in your country.
Once connected, direct payments activate for all your listings
After successful Stripe connection, guests can pay directly through CoDNX at the time of booking. Payouts are sent to your connected bank account on Stripe’s standard payout schedule. The 5% platform fee (for experiences) is deducted before payout.
Stripe connection applies account-wide — you do not need to connect Stripe separately per listing.

Option 3: Enable auto-approval for reservations

By default, every reservation requires your manual review and approval before it is confirmed. To enable auto-approval so that reservations are confirmed instantly without requiring your action:

Go to your reservations page
Look for the Auto-Approval toggle or setting in the reservation management panel
Enable it — from this point forward, new reservations will be confirmed automatically without requiring your manual check-in approval

Consider carefully before enabling auto-approvalAuto-approval removes your ability to screen guests before confirming. It is best suited for established co-livings with a clear guest profile, strong house rules, and self check-in capability. For group or team bookings especially, manual review is recommended so you can confirm the team size, stay dates, and any special requirements before committing your property.

Default: in-person: Guests pay on arrival. No Stripe required. You manually review and check in each guest.
Stripe payments: Enable in profile-settings. Guests pay at booking. Applies to co-living stays and experience bookings.
Auto-approval: Enable from your reservations page. Bookings confirmed instantly. Removes manual review step.
Manual review: Default. You review each booking and check in guests individually. Recommended for group bookings.

Part 2

Experiences

08 · Qualifying criteria

Who can host an experience?

Skill-based, community-driven events. Quality and authenticity are the core requirements.

The golden ruleYou must only host experiences in domains where you have genuine, demonstrable expertise. CoDNX experiences are structured activities led by people who know what they are doing. Participants trust hosts with their time and money.

Profile requirements (all hosts)

Complete profile: full name and a professional bio describing your relevant background, training, or credentials in the experience category you want to host.
A clear headshot — not a logo, not an illustration — a real photo of you.
Stripe connected to your account for payment processing (via profile-settings).
For managed or enhanced locations: be prepared to provide licences or certifications — e.g., yoga instructor certificate, PADI dive card, food handler certificate for cooking workshops.

Domain expertise requirements by category

Fitness & wellness: certified instructors — yoga, pilates, martial arts, personal training
Adventure: licensed guides for high-risk activities (sailing, climbing, diving). Hiking and cycling at your own standard are acceptable with disclaimer acknowledgment.
Workshop & Makerspace: professional-level skill required — photography, ceramics, coding, woodworking, cooking, music
Culture & Residency: fluency or deep practice — language, dance, traditional crafts, film, writing
Community & Social Networking: lower barrier — dinners, meetups, and networking events require strong organisation skills and a welcoming manner, not a formal credential
Volunteer: must be affiliated with or working alongside a legitimate NGO, charity, or community initiative
Retreat: structured programming required — wellness, spiritual, or professional retreat formats with clear itineraries

Venue manager overrideIf you select a managed location, the venue manager can review your profile and block hosts whose credentials do not meet their standards. Ensure your profile is thorough before selecting managed venues.

Experience walkthrough

4-step experience listing

Step 1 of 4

Start with the basics — location, category & style

These three choices determine every subsequent field in the form. Get them right first.

Why order mattersLocation determines which venue recommendations appear in step 2. Category determines which styles are available. Style determines which arrangements, pricing tiers, and legal disclaimers apply. Changing any of these after the fact resets downstream fields in create mode.

1
Search and select your locationRequired
Type at least 2 characters in the location search bar. The dropdown shows matching cities, regions, and countries ranked by specificity. After selecting, a confirmation pill appears — click × to reset and start again.
Below the pill, region and city chips appear to narrow further. Tapping a region chip shows available cities within it. A map preview confirms your selection visually.
Edge cases:
- If your city is not in the list, select the closest region or the country — you can add a precise address in step 4.
- Changing location after selecting a venue resets the recommendation selection and clears pre-filled title, address, and description.
- If you are hosting at a co-living you already manage, select its country. The venue should appear in step 2 recommendations.
Choose the most specific match available — city > region > country. A country-only selection still works but yields broader venue results.
Select one or more categoriesRequired
Tap category chips to select. Available categories:
Multi-category rules: You may select multiple categories. The style list will only show styles that exist across every selected category. If your combination yields zero shared styles, a warning appears and you must remove a category. Greyed-out category chips indicate adding that category would produce zero shared styles — the form prevents this automatically.
Adventure
Outdoor activities, guided excursions, physical challenges
Community
Dinners, meetups, local connection events
Culture
Language, arts, music, local traditions
Fitness
Classes, training sessions, sport activities
Makerspace
Crafts, fabrication, creative making
Residency
Extended creative or professional programs
Retreat
Wellness, spiritual, or professional retreats
Social Networking
Networking, professional mixers, founder events
Volunteer
Community service and NGO-linked activities
Workshop
Skill-teaching sessions with structured outcomes
Each additional category you add narrows the available styles to only those shared across every selected category.
3
Pick your style(s)Required
Styles are specific sub-types within your chosen categories. Depending on the category, anywhere from a handful to 100+ styles may be available.
How to navigate large style lists:
- Search bar: type any keyword — matches on name or description. Result count appears below.
- First 12 styles show by default. A “Show N more styles” button expands all.
- Selected styles are always pinned to the top of the list, even when searching.
- Tapping a style shows its description below the chip grid so you can confirm the fit.
What selecting a style does:
- Auto-generates a suggested experience title (editable at any time)
- Unlocks category-specific arrangements in step 2
- Sets the pricing tier used in step 4’s calculations
- Triggers applicable legal disclaimers in step 4
- Begins pre-loading relevant venue images in the background
You may select multiple styles. Arrangements, pricing, and disclaimers merge across all selected styles — duplicates are automatically removed.
Your style choices unlock specific arrangements, set the pricing tier, and determine which legal disclaimers apply. Choose accurately.

Step 2 of 4

Choose your venue & what you provide

Select a curated venue or skip and enter your own. Then confirm your arrangements.

1
Browse venue recommendations
Based on your location, categories, and styles, CoDNX displays curated venue cards in a horizontal scrollable strip. Each card shows:
- Photos — swipe left/right to browse multiple images per venue
- Google rating (star icon, top-right of image)
- Venue name and address
- A brief description of the space
- Operating hours — grouped by day range (e.g., Mon–Fri: 8am–8pm)
- Manager-set availability windows (if venue is managed)
Tap a card to select it. A “Selected” badge appears and the card gains a highlighted border. Selecting auto-fills your title, address, description, and photos — but only if those fields are currently empty. Existing content is preserved.
What changes based on venue type
Unmanaged
A CoDNX-curated venue with no active venue manager. You set your own arrangements, schedule, and pricing freely. The venue’s operating hours are shown as a reference — you are responsible for booking the space independently.
Managed
A venue with an active manager registered on CoDNX. Pricing may be locked. Host and cost arrangements are pre-configured. Your schedule must fall within the manager’s published availability windows (see section 13). If you ARE the venue manager, the platform detects this by matching your user ID to the venue’s registered manager ID — your host share of the venue cost is automatically waived.
If no venues appear: either your location has no curated venues for your chosen styles yet, or your style selection is too narrow. Skip venue selection and enter your title and address manually in step 4. This is a fully valid path — many successful experiences use private spaces, parks, or unlisted community venues.
Select your arrangementsRequired
Arrangements describe what you — as the host — are committing to provide. They are grouped in four panels:
What’s included
Things you bring or organise. Select at least one. These are your commitments to participants — they form the basis of what guests are paying for.
Venue-provided
Set by the venue manager — read-only chips. These cannot be modified. They represent the venue’s baseline offering that your experience inherits.
Optional add-ons
Extras participants can optionally purchase at the time of booking. Select anything you’re willing to offer beyond the base experience.
Facilities
Venue facilities available to all participants during your experience — WiFi, equipment, showers, parking, etc.
You must select at least one item under “What’s Included” or the form will not submit.
Venue schedule preview (managed venues only)
If the selected venue is managed and has availability windows configured, a “Manager-Set Hours” panel appears in step 3 (schedule section) as well as on the venue card. Your schedule entries in step 3 must fall entirely within these windows. Conflicts show as red error messages next to the affected entries. You cannot submit the form while unresolved scheduling conflicts exist.

Step 3 of 4

Bring it to life — photos, schedule & details

The operational heart of your experience listing. Every field here directly affects the participant experience.

Write a compelling descriptionRequired
Describe what participants will actually do, experience, and feel. Cover: the session structure, your hosting style, what they will learn or achieve, and why this experience is worth their time. Minimum recommended: 100 words. Avoid vague promises — be specific.
2
Upload photosRequired
Upload action photos of you hosting, the venue, or the activity in progress. Avoid generic stock images — real people in real contexts convert far better than polished promotional imagery.
- First photo is the search result thumbnail — make it bright, wide, and compelling
- Include at least one photo of you actively hosting
- Include venue context — participants need to recognise where to go
- Show outcomes — the finished dish, the view from the summit, the artwork created
Up to 30 photos supported. A thumbnail row confirms your selections below the uploader.
Upload a logo (optional)
If your experience has a brand, upload a logo. PNG with transparent background works best. Appears on your listing page and in booking confirmations — useful if you run multiple recurring experiences under a single brand.
4
Set experience start and end datesRequired
- Start date cannot be in the past
- End date cannot be earlier than the start date — if you move the start date later than the current end date, the end date resets automatically
- A duration summary (“X days”) appears below the date pair to confirm your selection
- The schedule builder only unlocks once both dates are set
For recurring experiences (e.g., every Thursday evening), set a broad range that covers all sessions — e.g., Jan 1 to Dec 31.
Review venue operating hours (if applicable)
If your selected venue has a pre-loaded schedule or a manager has configured availability windows, a panel appears here before the schedule builder. Review it carefully — your schedule entries must conform to these windows. Red validation errors appear inline next to conflicting entries.
Build your scheduleRequired
A single experience can have multiple schedule entries. For each schedule entry, you define:
Entry title
Name for this recurring block — e.g., “Saturday morning surf session”
Days of week
Which days this entry occurs on. One entry can cover multiple days.
Start & end time
Session start and end times.
Recurrence type
Daily, weekly, bi-weekly, monthly, one-time, or custom.
Duration type
1 week, 1 month, 3 months, 6 months, 1 year, or indefinite.
Specific date
For one-time events only.
Exceptions
Mark specific dates as closed — e.g., public holidays.
Time zone
Defaults to your profile’s time zone — adjust if your venue differs.
The schedule builder only appears once start and end dates are both set.
Set check-in and check-out times
Pre-filled from your first schedule entry but fully editable. These appear on participant booking confirmations.
Write experience rulesRequired
Cover everything a participant must know before arriving: physical requirements, what to bring, what not to bring, booking and cancellation reminders, sobriety or safety expectations, and liability acknowledgments.
Write how-to-join instructionsRequired
Sent to participants after booking — not shown publicly. Cover: exact meeting point, what you look like, what to bring on the day, a direct contact method, parking or transport directions, and what happens if weather changes.

Step 4 of 4

Pricing & policies

Understand the cost-sharing pricing model before setting your numbers. Every field here has a direct financial effect.

How experience pricing works — the one-line summaryThe venue’s base rate is split among all participants (including you), you add your service cost on top, and an optional per-guest service fee covers platform and arrangement costs. The system calculates everything in real time — you just set two numbers.

Review service overview (if venue selected)
A recap of your arrangements from step 2 appears at the top of this step. You can still toggle “What’s included” items and optional add-ons here. At least one “What’s included” item must remain selected.
Confirm or enter title and addressRequired
If you selected a venue in step 2, these fields are pre-filled from the venue’s data. If not, enter your experience title and the full meeting address here.
The title auto-prefixes with your first selected style name. Edit it freely.
Set your service cost per hour (USD)
This is the cost for your expertise, arrangements, and materials — separate from and on top of the venue base rate. Leave at $0 for free community events where participants only split the venue bill.
Set total participants (including yourself)Required
Use the counter (+ / −) to set expected group size. You must include yourself in the count. The system calculates paying guests as total participants minus 1 (yourself).
Minimum 2 — you + at least 1 guest. Pricing cards update live as you adjust this number.
Set a service fee per guest (if applicable)
For certain categories, a slider appears for a per-guest service fee of $0–$10. Drag the slider — pricing cards update immediately.
Review the live pricing summary cards
Three cards update in real time:
Your cost to host
Your share of the venue base rate. $0 if you are the venue owner.
Each guest pays
Venue base share + your service cost share + service fee per guest.
Your earnings
Total from guests − venue cost − 5% platform fee. Green card.
Warnings
Appear if arrangement fee exceeds base price per person, base price is unusually low, or group size is very large.
Choose a cancellation policyRequired
Select from the cancellation policy cards. The selected card gains a filled radio indicator and highlighted border.
Acknowledge legal disclaimers (if applicable)
A checklist appears at the bottom of step 4. Acknowledge each one by ticking the checkbox. Currently optional but strongly recommended. Disclaimers reset when you change categories or styles in a create session.
Submit — “Create Experience”
Click the button. If a managed venue requires upfront payment and you selected “Pay Now”, you will be redirected to Stripe to complete your host share payment before the experience goes live.
After creation you are redirected to your live experience page. No draft state exists — the listing is live immediately.

Pricing & payment

Deep dive

10 · Pricing mechanics

How experience pricing is calculated

A complete breakdown of every variable that affects what you and your guests pay.

Pricing tier — how the base rate is selectedThe system automatically selects a pricing tier based on your schedule. The tier determines which managed pricing option is used (if available) or how the style’s base rate is applied.

Tier selection rules

One-time tier: Triggered when recurrence is set to “one-time” or a specific date is provided.
Weekly tier: Triggered when duration is “1 week” or recurrence is “weekly” or “bi-weekly”.
Monthly tier: Triggered when duration is 1 month, 3 months, 6 months, 1 year, or “indefinite”.
Daily tier (default): Used when no other tier is matched. The fallback for most short recurring sessions.

The calculation step by step

Say the venue base rate is $60, your service cost is $40, the service fee is $5, and total participants is 6 (you + 5 guests).

Paying guests = 6 − 1 = 5
Venue share per person = $60 ÷ 6 = $10 each
Service cost share per paying guest = $40 ÷ 5 = $8 each
Service fee per paying guest = $5
Each guest pays: $10 + $8 + $5 = $23
You (host) pay: $10 (your venue share only)
Total from guests: $23 × 5 = $115
Gross profit = $115 − $60 (venue) = $55
Platform fee (5%) = $2.75
Your earnings: $52.25

Venue owner pricing exceptionIf your user ID matches the registered manager ID for the selected venue, the system sets your host cost to $0. Your venue share is waived entirely.

11 · Payment flow

How payments work — from creation to payout

No participant is charged until the venue cost is covered. Here is the complete payment lifecycle.

The venue-cost activation modelAn experience only becomes financially active — and participants are only charged — once the sum of all participant payments meets or exceeds the venue base cost. Until that threshold is met, all payment intents are captured but not processed.

Payment lifecycle — step by step

Host creates the experience
If a managed venue requires upfront payment (Pay Now selected), Stripe captures the host’s share intent — but does not process it yet. The experience listing goes live.
Participants join and pay
Each joining participant’s payment is captured as a payment intent — not yet processed. No money moves at this stage.
Venue cost threshold is met
Once the sum of all participant payments (host + guests) ≥ venue base cost, the experience is considered activated. All captured payment intents are now processed.
Experience runs
The experience takes place as scheduled. Participants receive their how-to-join instructions after their payment is processed.
Payout after conclusion
After the experience concludes, the host’s earnings (guest payments − venue cost − 5% platform fee) are paid out via Stripe.
If threshold is never met
If the venue cost is not covered before the scheduled date, all payment intents are released. No participant is charged. No payout occurs. The host receives a notification.

Reasonable withdrawal feesIf a participant withdraws after the venue threshold has been met, a reasonable withdrawal fee may apply to cover platform processing costs.

12 · Venue types

Managed vs unmanaged venues — complete reference

Everything that changes based on which venue type you select.

Managed venue

Pricing may be locked (“Manager” badge in step 4)
Host and cost arrangements pre-configured by manager
Your schedule must fall within manager’s availability windows
Slot conflicts with other hosts are surfaced as warnings
Venue manager can review and block host profiles
If you are the manager: venue cost waived, host earnings adjust accordingly
“Pay Now” cost arrangement triggers Stripe upfront payment capture

Unmanaged venue

All arrangements chosen freely by host
Pricing set entirely by host service cost and style base rate
No availability window constraints
No slot conflict detection
Operating hours shown as reference only — not enforced
Host is responsible for booking the space independently
No pre-configured amenities or host arrangements

How the platform detects venue ownershipWhen you select a venue, the platform compares your logged-in user ID against the managedBy field in the managed venue data. If they match, a toast notification confirms you are the owner and your pricing cards update to reflect the waived venue share.

Managed pricing option types

Hourly: Rate per hour.
Daily: Rate per day.
Weekly: Rate per week.
Monthly: Rate per month.
One-time: Flat rate for a single event.
Per-person: Rate charged per participant.

13 · Schedule rules

Schedule rules & conflict handling

Everything you need to know about building, validating, and managing your experience schedule.

Flexible recurring schedules

Every Tuesday at 7pm (weekly) AND every Saturday at 10am (weekly) — two separate entries
Monthly community dinner (monthly) AND weekly check-in session (weekly) — two tiers in one experience
A one-time launch event AND weekly follow-up sessions — mix of one-time and recurring

Conflict detection — what is checked

Venue day availability: If the managed venue does not have your scheduled day in its availability list, a red error appears.
Venue time windows: Your entry’s start and end time must fall entirely within at least one of the venue’s configured time slots.
Slot taken by another host: If another experience already occupies a slot at the same managed venue, you see a notification that the slot is unavailable.
No time slots configured: If the venue manager set a day as available but did not configure specific time slots, an amber warning appears.

Conflict behaviourRed errors block form submission. Amber warnings do not block submission but should be reviewed. Slot-taken notifications are informational only.

14 · Legal disclaimers

Legal disclaimers — what they are and when they appear

All experience categories include disclaimers. They are currently optional but strongly recommended.

Current status: optionalCoDNX does not currently carry platform-level event insurance. Legal disclaimers are presented to all hosts across all experience categories as a best-practice measure. Acknowledging them is strongly recommended — but the form will currently submit without acknowledging them.

When disclaimers appear

Triggered by your selected category and style combination
Selecting multiple categories or styles merges all applicable disclaimers
They appear at the bottom of step 4 as a checklist
In create mode, disclaimers reset if you change categories or styles — go back and re-acknowledge
In edit mode, your previously acknowledged disclaimers are pre-loaded and checked

Best practice regardless of platform requirementEven though disclaimers are currently optional, include your own liability language in your Experience Rules field (step 3). “Participation in physical activities is at your own risk. The host is not liable for personal injury or property loss.” — written in plain language — provides meaningful protection.

15 · Post-publish editing

Editing your listing after publishing

All fields editable after publish — co-living and experience alike. Changes go live immediately.

No draft state currentlyThere is no save-as-draft functionality at this time. Changes to a live listing go live immediately on save. Plan your edits carefully — especially if you have existing bookings.

What you can edit and when

Title & description: Editable any time. Changes go live immediately.
Photos & logo: Editable any time.
Schedule: Editable any time. Existing bookings are not affected — they keep their booked slot.
Pricing (service cost): Editable any time. New price applies to future bookings only.
Guest count / Min rooms: Editable any time. Reducing below current bookings will not cancel existing participants but caps new bookings.
Arrangements: Editable any time. Changes affect future bookings and the public listing view.
Cancellation policy: Editable any time. New policy applies to future bookings only.
iCal / external calendar URL: Editable at any time from Step 5 of the listing edit form. Navigate to your properties page, click Edit, go to Step 5 (Pricing & Policies) and update the External Calendar URL field.
Seasonal pricing: Editable at any time from the listing edit form at Step 5. Seasonal prices are saved separately after the main listing.
Promo codes: Set and edited directly on the live listing page via the promo tag in the listing header — not in the edit form.
Location / venue: Editable, but changing venue resets managed pricing and schedule windows. Existing bookings are not moved.
Category & style: Editable, but changes may reset arrangements, disclaimers, and pricing tier. Review all downstream fields after changing.

How to edit a co-living listingNavigate to codnx.com/properties, find your listing, and tap the Edit button.

How to edit an experienceNavigate to codnx.com/experience-events, find your listing, and tap the Edit button. The form opens at step 1 with all fields pre-filled. The submit button reads “Update Experience” in edit mode.

After you publish

Managing listings & reservations

16 · Management

How to manage your listings and reservations

Every listing and reservation has a dedicated management page. Bookmark all five.

Co-living listingsEdit details, update photos, change pricing, pause or delete listings, duplicate as a starting point for a new space, access iCal links.codnx.com/properties Co-living reservationsView all incoming bookings, accept or decline pending requests, enable auto-approval, message guests, and track upcoming and past stays.codnx.com/reservations Experience listingsEdit experience details, update schedules, change pricing, manage disclaimers, and view participant counts per experience.codnx.com/experience-events Experience reservationsView all experience bookings, communicate with participants, track payment status, and manage cancellations and refunds.codnx.com/experience-reservations Profile settings (Stripe & payment)Connect your Stripe account to receive direct payments on co-living stays and experience bookings. Required for online payment processing.codnx.com/profile-settings

Duplicating a co-living listingFrom your properties page, duplicate any existing listing. All fields are pre-filled from the original — walk through each step and update what differs. The external iCal URL is never copied — it is unique per property. Add a fresh iCal URL for the duplicated listing (see section 06 for exact copy steps).

Smart pre-fill for new experience listingsWhen you open a fresh experience creation form, CoDNX pre-fills it from your most recent experience. Location, category, style, guest count, arrangements, schedule times, cancellation policy, rules, and instructions are all carried over. Review and update every field — particularly the schedule, title, and description — before submitting.

Enabling auto-approvalAuto-approval is toggled from your reservations page. By default all bookings require your manual review and guest check-in. Enable auto-approval only if you have self check-in and are comfortable with unscreened bookings — particularly not recommended for group or team bundle listings where confirming group size matters.

Tips

Tips for a great listing

17 · Best practices

What separates great listings from average ones

Simple habits that increase your bookings and guest satisfaction.

Your first photo must be the most compelling — it is the search result thumbnail. Make it bright, wide, and representative of your best space or experience moment.
Write descriptions in second person (“You’ll learn to…”) — it creates more vivid mental imagery than third person (“Participants enjoy…”).
For experiences, name exactly what participants walk away with — a skill, a memory, a product, a connection. Outcomes drive bookings more than features do.
Your How to Join instructions deserve as much care as your description. Confusion on arrival day is the number-one source of bad reviews — over-communicate meeting logistics.
Set a realistic guest count. Underestimating fills your experience quickly and triggers venue activation sooner. Overestimating may prevent activation if the venue cost is never met.
For group bundles, set Min Rooms and Min Nights accurately. These two fields define the entire team booking experience — they cannot be vague. If you support multiple group sizes, create multiple listings rather than one with a range.
When adding partner promo codes (500 Global, Techstars, etc.), write the description as if you are explaining the promo to a cohort member who has never heard of your space. Include: the partner name, cohort year, discount amount, eligible stay length, and expiry date.
For iCal sync, download and copy the iCal link from each listing individually on your properties page. Do not assume copying once covers all your listings — it does not.
Connect Stripe via profile-settings before your first booking if you want online payments. Trying to set it up after a guest has already paid in person creates reconciliation issues.
Keep manual review on for group or team bookings. Auto-approval removes your ability to confirm team size, stay requirements, and any special requests before committing your block of rooms.
For managed venues, check your schedule against venue availability before building it — conflicts that block submission are frustrating to discover at step 4 of a long form.
If you are the venue owner hosting your own experiences, verify your user ID is registered as the managedBy field for that venue in the platform — contact support if your host share is not being waived automatically.
Respond to reservation requests within 24 hours. Response rate and speed are signals guests use to assess reliability before committing to a booking.
After your first few bookings, ask participants for reviews. A listing with 5 verified reviews converts at a dramatically higher rate than a new listing with none.
Use multiple schedule entries creatively — a fitness host could list one experience covering Monday circuits AND Thursday flexibility sessions, rather than creating two separate listings. Fewer listings, more recurring participants.
Acknowledge legal disclaimers even though they are currently optional. It signals professionalism to venue managers and sets clear expectations for participants before they book.

Ready to publish?

Start with the listing type that fits your space, or look around the community first.

CoDNX takes a 5% platform fee on experience earnings (calculated on gross profit after venue costs). By default, co-living payments are collected in person at the property — connect Stripe via profile-settings to enable direct online payments for both co-living stays and experience bookings. Experience payments are captured at booking and processed only once the venue cost threshold is met — participants are never charged for experiences that do not reach activation. Auto-approval for reservations can be enabled from your reservations page — manual review is on by default. For support, use the in-app chat or visit the help centre.

CoDNX host documentation

The complete listing guide

Contents

Part 1

Co-living

01 · Qualifying criteria

What makes a space a co-living?

Your property must meet at least one core pillar to list on CoDNX.

Pillar 1 — Communal space (at least one pillar required)

Shared kitchen or dining area where guests cook and eat together
Lounge, common room, or living area for informal interaction
Rooftop, garden, courtyard, or outdoor terrace used communally
Shared media room, games room, or relaxation space
Dedicated event or workshop space open to all residents

Pillar 2 — Co-working infrastructure

Dedicated desks or workstations separate from sleeping areas
High-speed WiFi with clearly stated speed (minimum 50 Mbps recommended)
Ergonomic seating and sufficient power outlets
Optional: phone booths, meeting rooms, or quiet zones for calls
Optional: communal office culture — whiteboards, monitors, standing desks

Pillar 3 — Built-in community (digital nomad focus)

Regular community events, dinners, or outings organised for residents
Curated resident onboarding — welcome sessions, introductions, community guidelines
Operate or partner with an established digital nomad network or program
Skill-sharing, mentorship, or collaborative work facilitated among residents
Minimum stay supporting genuine community building — typically 14+ nights

02 · Preparation

Before you open the listing form

Get these ready to complete your listing without interruptions.

Your profile is complete and verified — full name, professional bio, and a clear headshot in account settings.
At least 5 high-quality photos ready — communal areas, private rooms, co-working spots, and outdoor spaces.
Your base nightly price decided, in any currency. Know your seasonal rates and discounts in advance.
Your full street address including postcode/ZIP, for precise map geocoding.
Your minimum stay decided — default is 14 nights. Adjust only if your model supports shorter stays.
iCal export URL from Mangobeds, Airbnb, or Booking.com (optional) for two-way calendar sync. See section 06 for exactly how to copy iCal links per listing.
Stripe connected to your account via profile-settings if you want to accept direct payments. By default, payments are in-person at the property. See section 07 for full payment setup details.
If you plan to offer group or team bookings, decide your minimum rooms threshold per listing in advance. See section 04 for the full team booking setup.

Smart pre-fillIf you have created a listing before, CoDNX auto-fills your new form from your most recent listing. Review every field carefully and update anything that differs for this new space.

Co-living walkthrough

5-step co-living listing

Step 1 of 5

Theme & property type

What makes your co-living unique and how it is structured.

1
Choose a themeRequired
Select the category that best describes your co-living’s speciality — guests use this as a primary filter:
- Remote Work & Tech — fast internet, workspace-forward, productivity culture
- Wellness & Health — yoga, meditation, healthy-eating community
- Creative & Arts — artist residencies, creative studios, maker culture
- Adventure & Outdoors — surf, hiking, dive communities near nature
- Social & Networking — entrepreneur-focused, event-heavy community
2
Choose a property typeRequired
Select the occupancy structure that matches your space:
- Private room — guests have their own lockable room, share communal areas
- Shared room / dormitory — bunks or shared sleeping, high social factor
- Entire floor / unit — self-contained unit within a larger building
- Entire property — exclusive use for groups

Step 2 of 5

Location & capacity

Help guests find you and understand the scale of your space.

Select your countryRequired
Use the country selector. A map preview appears — confirm the pin lands correctly. This sets your searchable region on CoDNX.
Enter your full street addressRequired
Include street number, street name, city, and postcode. The system geocodes your address to position the map marker precisely.
If the map pin lands incorrectly after saving, contact support.
Set guest capacity, rooms, and stay duration
Max guests
Total people who can stay at once across all rooms
Max rooms
Total bookable rooms available at your property
Min rooms to book
The minimum number of rooms a guest must book. Setting this above 1 makes this listing a group/bundle booking. See section 04.
Bathrooms
Total bathrooms available (shared or private)
Set minimum nights stay
Default is 14 nights. For co-livings hosting teams, longer minimums (2 weeks to 6 months) are typical since teams travel together for extended periods. If this listing is a group bundle, the minimum nights you set here is the duration commitment for the entire team.
Hosts enforcing 14+ nights consistently build stronger communities — and attract better guests over time.

Step 3 of 5

Visuals & description

Your photos and words are your storefront. Make them count.

Upload photosRequired
Upload a minimum of 5, ideally 10–20. Include: shared kitchen or dining area, co-working space, at least one private room, shared lounge, exterior and neighbourhood context, and any outdoor areas.
Photos are displayed in the order uploaded. You can reorder after uploading.
Upload your co-living logo (optional)
PNG with transparent background works best. Appears on your listing page and in booking confirmations.
Write your title and descriptionRequired
Title (60–80 chars): include your city, standout feature, and who it’s for.
Description (min 150 words): cover what your space feels like day-to-day, who thrives there, and what makes your community different. If this is a group listing, call out the team capacity and any group-specific amenities (meeting rooms, dedicated floors, etc.).
Add an internal name (optional)
A private label only you see in your dashboard. Use when managing multiple units at the same address. Never shown to guests.

Step 4 of 5

Guest experience

Amenities, events, arrival info, and entry instructions.

Select amenities
Tap every amenity genuinely available. Common co-living amenities: Fast WiFi, Dedicated desks, Shared kitchen, Laundry, Gym, Rooftop, Pool, Bike storage, Lockers, 24h access, Printing.
Only tick amenities you actually provide.
Select hosted events
If your co-living organises community events, select all that apply: weekly community dinner, skill-sharing nights, city tours, yoga mornings, entrepreneur talks, language exchange.
Set check-in and check-out times
These appear on booking confirmations. If you offer flexible times, state this in the instructions field.
Enter WiFi details
Provide your WiFi network name, password, and speed. Shared only with confirmed guests after booking.
Write entry instructions for guests
Cover: building access, key/code location, who to contact on arrival, parking, nearest transport, and day-one house rules.

Step 5 of 5

Pricing & policies

Price, seasonal rates, calendar sync, cancellation policy, and discounts.

Choose display currency and set your base priceRequired
Set your price in any supported currency — the system converts to USD automatically.
All prices stored internally in USD. Currency conversion uses live exchange rates.
Add seasonal pricing (optional but recommended)
Set a season name, start date, end date, and price. Raise rates in peak nomad season; lower in the off-season to maintain occupancy. Seasonal pricing can also be edited from the listing edit form at any time.
Seasonal prices are saved separately after your main listing is created.
Set up calendar sync (optional)
Paste your external iCal URL to prevent double-bookings. Get your CoDNX iCal URL from your properties page and add it to your other platforms, and vice versa.
The iCal URL is unique per property. See section 06 for the exact steps to copy iCal links from your properties page.
Choose a cancellation policyRequired
Select from Flexible, Moderate, Strict, or Super Strict policy cards. Add a custom note in the text field for nuances — this supplements, not replaces, the selected policy.
Set cancellation refund percentage
Use the security deposit slider to define the percentage returned to guests who cancel. Set thoughtfully — too low discourages bookings, too high reduces your protection.
Configure targeted discounts (optional)
Base discount
General early-bird or promotional discount
Women discount
Supports women-friendly co-living spaces
Volunteer discount
For verified volunteers and NGO workers
Student discount
For university students and recent graduates
Parent discount
For remote-working parents with families
Local discount
For guests from the same city or country
Influencer discount
For content creators who promote the space
Special discount
For custom community groups you define
Set length-of-stay discounts (optional)
Set a day threshold (e.g., 30+ days) and an additional discount percentage. These stack with other discounts to create compelling long-stay offers — particularly relevant for teams staying 2 weeks to 6 months.
Submit and publish
Click “Create”. The system validates all required fields. On success, your listing goes live immediately and is searchable by guests in your region.
You can return and edit any field at any time from your properties page.

Group & team bookings

Bundles, promos, calendars and payments

04 · Group bookings

Setting up team & group bundle listings

For teams of 10–30 staying 2 weeks to 6 months. Here is exactly how to configure it.

Step-by-step: creating a team bundle listing

Create a listing or edit an existing one
Open the listing form as normal (or go to your properties page and edit an existing listing). Team bundles are not a separate listing type — they are regular co-living listings with specific capacity and minimum-room settings applied.
2
Set Min Rooms to the minimum your team requiresRequired
In Step 2 (Location & Capacity), set Min Rooms to Book to the minimum number of rooms required for this bundle. For example:
- A 10-person team needing 8 private rooms → set Min Rooms = 8
- A 20-person group needing a full floor of 15 rooms → set Min Rooms = 15
- A flexible group of 5–10 → set Min Rooms = 5
This single setting is what turns a listing into a bundle. Any listing with Min Rooms > 1 will appear as a group/team booking option on the co-living page. Listings with Min Rooms = 1 (or not set) remain available for individual bookings and may also be included within a bundle booking if they are linked to a bundle listing at the same property.
Min Rooms auto-clamps: it can never exceed Max Rooms. If you set Max Rooms to 10 and Min Rooms to 10, the entire property must be booked together.
3
Set minimum nights to match team travel patternsRequired
Teams typically stay 2 weeks to 6 months. Set your minimum nights accordingly:
- Accelerator cohorts: typically 4–12 weeks (28–84 nights)
- Engineering sprints or offsites: typically 14–30 nights
- Long-stay remote teams: 60–180 nights
Publish the listing
Complete all other listing steps and publish normally. The bundle behaviour is activated as soon as Min Rooms is set above 1.
After publishing, you set the promo code directly on the live listing page — not in the creation form.

How listings without Min Rooms interact with bundles

Where team bookings appear

05 · Promo codes & partner perks

Adding promo codes to your listing

Target specific teams, accelerators, or partners with a dedicated promo. Set it on the live listing after publishing.

Go to your live listing page
Navigate to codnx.com/properties, find the listing you want to add a promo to, and open the listing page as a guest would see it. You will see host-only controls in the header area.
Click the promo tag in the listing headerRequired
The promo tag appears in the top header section of the listing. Click it to open the promo code setup. This is where you create the code, set the discount value, and define who it is for.
3
Configure the promo carefully — especially for named partnersRequired
When setting up the promo, fill in every detail precisely:
- Promo code: a short, memorable code — e.g., 500GLOBAL2025 or TECHSTARS-BCN
- Discount type and value: percentage off or fixed amount
- Description / label: clearly state who this promo is for and what it covers — e.g., “For 500 Global portfolio founders — 20% off stays of 30+ nights, valid Jan–Jun 2025.”
- Expiry date: set an end date to avoid stale promos being used unintentionally
- Usage limit (if available): cap total redemptions if the promo is for a fixed cohort size
Partner-specific promos (500 Global, Techstars, etc.): these partners share your promo code directly with their cohort members. If the description is vague, cohort members won’t know whether the code applies to them. Be explicit — name the partner, cohort year, city, and eligible stay length in the description field.
A poorly described promo creates confusion for partner organisations and their members.
You can set multiple promos on the same listing
One listing can carry multiple active promo codes simultaneously — for example, one for a Techstars cohort and another for a general long-stay discount. Each promo has its own code, discount, and description.
Different promos can target different group sizes, partners, or stay durations.

Where partner perks and promos appear for guests

06 · iCal setup

Calendar sync: setting up & copying iCal links

Two-way sync prevents double-bookings. Each listing has its own unique iCal link — do not share the same link across multiple listings.

Part 1: Copy your CoDNX iCal link per listing

Go to your properties / co-living home page
Navigate to codnx.com/properties. This is where all your listings are displayed and managed.
Select the listing you want to syncRequired
Find the listing card on your properties page. Each card represents one listing — click or tap it to open that specific listing’s management view.
Repeat this process separately for every listing you want to sync.
Download the iCal file firstRequired
On the listing’s property/co-living home page, look for the iCal or calendar export option. Download the iCal file first — this is a required step before you can copy the link.
Copy the iCal link from the top-right menuRequired
After downloading, go to the top-right menu section of the co-living home or property page for that listing. The iCal link will be accessible there to copy. Copy it to your clipboard.
The top-right menu section is where all calendar-related controls live for your listing.
Add the copied link to your external platform
Paste the copied CoDNX iCal link into Mangobeds, Airbnb, Booking.com, or any other platform where you manage that property. This pulls CoDNX reservations into the external platform’s calendar to prevent double-bookings.

Part 2: Add your external platform iCal into CoDNX

From your external platform (Mangobeds, Airbnb, etc.), export or copy the iCal URL for that property. Then add it to CoDNX:

Open the listing edit form — go to your properties page, find the listing, and tap Edit
Navigate to Step 5 (Pricing & Policies) — the iCal field is in the Calendar Sync section
Paste the external iCal URL in the External Calendar URL field
Save / update the listing

For 5 listings: the correct workflow

Go to your properties page
Open listing 1 → download its iCal → copy the iCal link from the top-right menu → add to external platform for listing 1
Return to your properties page
Open listing 2 → download its iCal → copy the iCal link → add to external platform for listing 2
Repeat for listings 3, 4, and 5 individually

This process gives you 5 unique iCal links, one per listing. If you try to copy from the same page without switching listings, you will get the same link 5 times — only one property will sync.

07 · Payment setup

Payment defaults, auto-approval & Stripe setup

By default, guests pay in person and you review each booking manually. Here is how to change both.

Option 1: Keep in-person payment (default)

Option 2: Enable direct Stripe payments

To accept direct payments through CoDNX for both co-living stays and experience bookings, connect your Stripe account via profile settings:

Go to profile-settings
Navigate to codnx.com/profile-settings. This is the only place where Stripe is connected — it applies to all your listings once set up.
Connect your Stripe account
Follow the Stripe onboarding flow. You will need to provide your bank account details, identity verification documents, and business or individual tax information as required by Stripe in your country.
Once connected, direct payments activate for all your listings
After successful Stripe connection, guests can pay directly through CoDNX at the time of booking. Payouts are sent to your connected bank account on Stripe’s standard payout schedule. The 5% platform fee (for experiences) is deducted before payout.
Stripe connection applies account-wide — you do not need to connect Stripe separately per listing.

Option 3: Enable auto-approval for reservations

By default, every reservation requires your manual review and approval before it is confirmed. To enable auto-approval so that reservations are confirmed instantly without requiring your action:

Go to your reservations page
Look for the Auto-Approval toggle or setting in the reservation management panel
Enable it — from this point forward, new reservations will be confirmed automatically without requiring your manual check-in approval

Default: in-person: Guests pay on arrival. No Stripe required. You manually review and check in each guest.
Stripe payments: Enable in profile-settings. Guests pay at booking. Applies to co-living stays and experience bookings.
Auto-approval: Enable from your reservations page. Bookings confirmed instantly. Removes manual review step.
Manual review: Default. You review each booking and check in guests individually. Recommended for group bookings.

Part 2

Experiences

08 · Qualifying criteria

Who can host an experience?

Skill-based, community-driven events. Quality and authenticity are the core requirements.

Profile requirements (all hosts)

Complete profile: full name and a professional bio describing your relevant background, training, or credentials in the experience category you want to host.
A clear headshot — not a logo, not an illustration — a real photo of you.
Stripe connected to your account for payment processing (via profile-settings).
For managed or enhanced locations: be prepared to provide licences or certifications — e.g., yoga instructor certificate, PADI dive card, food handler certificate for cooking workshops.

Domain expertise requirements by category

Fitness & wellness: certified instructors — yoga, pilates, martial arts, personal training
Adventure: licensed guides for high-risk activities (sailing, climbing, diving). Hiking and cycling at your own standard are acceptable with disclaimer acknowledgment.
Workshop & Makerspace: professional-level skill required — photography, ceramics, coding, woodworking, cooking, music
Culture & Residency: fluency or deep practice — language, dance, traditional crafts, film, writing
Community & Social Networking: lower barrier — dinners, meetups, and networking events require strong organisation skills and a welcoming manner, not a formal credential
Volunteer: must be affiliated with or working alongside a legitimate NGO, charity, or community initiative
Retreat: structured programming required — wellness, spiritual, or professional retreat formats with clear itineraries

Experience walkthrough

4-step experience listing

Step 1 of 4

Start with the basics — location, category & style

These three choices determine every subsequent field in the form. Get them right first.

1
Search and select your locationRequired
Type at least 2 characters in the location search bar. The dropdown shows matching cities, regions, and countries ranked by specificity. After selecting, a confirmation pill appears — click × to reset and start again.
Below the pill, region and city chips appear to narrow further. Tapping a region chip shows available cities within it. A map preview confirms your selection visually.
Edge cases:
- If your city is not in the list, select the closest region or the country — you can add a precise address in step 4.
- Changing location after selecting a venue resets the recommendation selection and clears pre-filled title, address, and description.
- If you are hosting at a co-living you already manage, select its country. The venue should appear in step 2 recommendations.
Choose the most specific match available — city > region > country. A country-only selection still works but yields broader venue results.
Select one or more categoriesRequired
Tap category chips to select. Available categories:
Multi-category rules: You may select multiple categories. The style list will only show styles that exist across every selected category. If your combination yields zero shared styles, a warning appears and you must remove a category. Greyed-out category chips indicate adding that category would produce zero shared styles — the form prevents this automatically.
Adventure
Outdoor activities, guided excursions, physical challenges
Community
Dinners, meetups, local connection events
Culture
Language, arts, music, local traditions
Fitness
Classes, training sessions, sport activities
Makerspace
Crafts, fabrication, creative making
Residency
Extended creative or professional programs
Retreat
Wellness, spiritual, or professional retreats
Social Networking
Networking, professional mixers, founder events
Volunteer
Community service and NGO-linked activities
Workshop
Skill-teaching sessions with structured outcomes
Each additional category you add narrows the available styles to only those shared across every selected category.
3
Pick your style(s)Required
Styles are specific sub-types within your chosen categories. Depending on the category, anywhere from a handful to 100+ styles may be available.
How to navigate large style lists:
- Search bar: type any keyword — matches on name or description. Result count appears below.
- First 12 styles show by default. A “Show N more styles” button expands all.
- Selected styles are always pinned to the top of the list, even when searching.
- Tapping a style shows its description below the chip grid so you can confirm the fit.
What selecting a style does:
- Auto-generates a suggested experience title (editable at any time)
- Unlocks category-specific arrangements in step 2
- Sets the pricing tier used in step 4’s calculations
- Triggers applicable legal disclaimers in step 4
- Begins pre-loading relevant venue images in the background
You may select multiple styles. Arrangements, pricing, and disclaimers merge across all selected styles — duplicates are automatically removed.
Your style choices unlock specific arrangements, set the pricing tier, and determine which legal disclaimers apply. Choose accurately.

Step 2 of 4

Choose your venue & what you provide

Select a curated venue or skip and enter your own. Then confirm your arrangements.

1
Browse venue recommendations
Based on your location, categories, and styles, CoDNX displays curated venue cards in a horizontal scrollable strip. Each card shows:
- Photos — swipe left/right to browse multiple images per venue
- Google rating (star icon, top-right of image)
- Venue name and address
- A brief description of the space
- Operating hours — grouped by day range (e.g., Mon–Fri: 8am–8pm)
- Manager-set availability windows (if venue is managed)
Tap a card to select it. A “Selected” badge appears and the card gains a highlighted border. Selecting auto-fills your title, address, description, and photos — but only if those fields are currently empty. Existing content is preserved.
What changes based on venue type
Unmanaged
A CoDNX-curated venue with no active venue manager. You set your own arrangements, schedule, and pricing freely. The venue’s operating hours are shown as a reference — you are responsible for booking the space independently.
Managed
A venue with an active manager registered on CoDNX. Pricing may be locked. Host and cost arrangements are pre-configured. Your schedule must fall within the manager’s published availability windows (see section 13). If you ARE the venue manager, the platform detects this by matching your user ID to the venue’s registered manager ID — your host share of the venue cost is automatically waived.
If no venues appear: either your location has no curated venues for your chosen styles yet, or your style selection is too narrow. Skip venue selection and enter your title and address manually in step 4. This is a fully valid path — many successful experiences use private spaces, parks, or unlisted community venues.
Select your arrangementsRequired
Arrangements describe what you — as the host — are committing to provide. They are grouped in four panels:
What’s included
Things you bring or organise. Select at least one. These are your commitments to participants — they form the basis of what guests are paying for.
Venue-provided
Set by the venue manager — read-only chips. These cannot be modified. They represent the venue’s baseline offering that your experience inherits.
Optional add-ons
Extras participants can optionally purchase at the time of booking. Select anything you’re willing to offer beyond the base experience.
Facilities
Venue facilities available to all participants during your experience — WiFi, equipment, showers, parking, etc.
You must select at least one item under “What’s Included” or the form will not submit.
Venue schedule preview (managed venues only)
If the selected venue is managed and has availability windows configured, a “Manager-Set Hours” panel appears in step 3 (schedule section) as well as on the venue card. Your schedule entries in step 3 must fall entirely within these windows. Conflicts show as red error messages next to the affected entries. You cannot submit the form while unresolved scheduling conflicts exist.

Step 3 of 4

Bring it to life — photos, schedule & details

The operational heart of your experience listing. Every field here directly affects the participant experience.

Write a compelling descriptionRequired
Describe what participants will actually do, experience, and feel. Cover: the session structure, your hosting style, what they will learn or achieve, and why this experience is worth their time. Minimum recommended: 100 words. Avoid vague promises — be specific.
2
Upload photosRequired
Upload action photos of you hosting, the venue, or the activity in progress. Avoid generic stock images — real people in real contexts convert far better than polished promotional imagery.
- First photo is the search result thumbnail — make it bright, wide, and compelling
- Include at least one photo of you actively hosting
- Include venue context — participants need to recognise where to go
- Show outcomes — the finished dish, the view from the summit, the artwork created
Up to 30 photos supported. A thumbnail row confirms your selections below the uploader.
Upload a logo (optional)
If your experience has a brand, upload a logo. PNG with transparent background works best. Appears on your listing page and in booking confirmations — useful if you run multiple recurring experiences under a single brand.
4
Set experience start and end datesRequired
- Start date cannot be in the past
- End date cannot be earlier than the start date — if you move the start date later than the current end date, the end date resets automatically
- A duration summary (“X days”) appears below the date pair to confirm your selection
- The schedule builder only unlocks once both dates are set
For recurring experiences (e.g., every Thursday evening), set a broad range that covers all sessions — e.g., Jan 1 to Dec 31.
Review venue operating hours (if applicable)
If your selected venue has a pre-loaded schedule or a manager has configured availability windows, a panel appears here before the schedule builder. Review it carefully — your schedule entries must conform to these windows. Red validation errors appear inline next to conflicting entries.
Build your scheduleRequired
A single experience can have multiple schedule entries. For each schedule entry, you define:
Entry title
Name for this recurring block — e.g., “Saturday morning surf session”
Days of week
Which days this entry occurs on. One entry can cover multiple days.
Start & end time
Session start and end times.
Recurrence type
Daily, weekly, bi-weekly, monthly, one-time, or custom.
Duration type
1 week, 1 month, 3 months, 6 months, 1 year, or indefinite.
Specific date
For one-time events only.
Exceptions
Mark specific dates as closed — e.g., public holidays.
Time zone
Defaults to your profile’s time zone — adjust if your venue differs.
The schedule builder only appears once start and end dates are both set.
Set check-in and check-out times
Pre-filled from your first schedule entry but fully editable. These appear on participant booking confirmations.
Write experience rulesRequired
Cover everything a participant must know before arriving: physical requirements, what to bring, what not to bring, booking and cancellation reminders, sobriety or safety expectations, and liability acknowledgments.
Write how-to-join instructionsRequired
Sent to participants after booking — not shown publicly. Cover: exact meeting point, what you look like, what to bring on the day, a direct contact method, parking or transport directions, and what happens if weather changes.

Step 4 of 4

Pricing & policies

Understand the cost-sharing pricing model before setting your numbers. Every field here has a direct financial effect.

Review service overview (if venue selected)
A recap of your arrangements from step 2 appears at the top of this step. You can still toggle “What’s included” items and optional add-ons here. At least one “What’s included” item must remain selected.
Confirm or enter title and addressRequired
If you selected a venue in step 2, these fields are pre-filled from the venue’s data. If not, enter your experience title and the full meeting address here.
The title auto-prefixes with your first selected style name. Edit it freely.
Set your service cost per hour (USD)
This is the cost for your expertise, arrangements, and materials — separate from and on top of the venue base rate. Leave at $0 for free community events where participants only split the venue bill.
Set total participants (including yourself)Required
Use the counter (+ / −) to set expected group size. You must include yourself in the count. The system calculates paying guests as total participants minus 1 (yourself).
Minimum 2 — you + at least 1 guest. Pricing cards update live as you adjust this number.
Set a service fee per guest (if applicable)
For certain categories, a slider appears for a per-guest service fee of $0–$10. Drag the slider — pricing cards update immediately.
Review the live pricing summary cards
Three cards update in real time:
Your cost to host
Your share of the venue base rate. $0 if you are the venue owner.
Each guest pays
Venue base share + your service cost share + service fee per guest.
Your earnings
Total from guests − venue cost − 5% platform fee. Green card.
Warnings
Appear if arrangement fee exceeds base price per person, base price is unusually low, or group size is very large.
Choose a cancellation policyRequired
Select from the cancellation policy cards. The selected card gains a filled radio indicator and highlighted border.
Acknowledge legal disclaimers (if applicable)
A checklist appears at the bottom of step 4. Acknowledge each one by ticking the checkbox. Currently optional but strongly recommended. Disclaimers reset when you change categories or styles in a create session.
Submit — “Create Experience”
Click the button. If a managed venue requires upfront payment and you selected “Pay Now”, you will be redirected to Stripe to complete your host share payment before the experience goes live.
After creation you are redirected to your live experience page. No draft state exists — the listing is live immediately.

Pricing & payment

Deep dive

10 · Pricing mechanics

How experience pricing is calculated

A complete breakdown of every variable that affects what you and your guests pay.

Tier selection rules

One-time tier: Triggered when recurrence is set to “one-time” or a specific date is provided.
Weekly tier: Triggered when duration is “1 week” or recurrence is “weekly” or “bi-weekly”.
Monthly tier: Triggered when duration is 1 month, 3 months, 6 months, 1 year, or “indefinite”.
Daily tier (default): Used when no other tier is matched. The fallback for most short recurring sessions.

The calculation step by step

Say the venue base rate is $60, your service cost is $40, the service fee is $5, and total participants is 6 (you + 5 guests).

Paying guests = 6 − 1 = 5
Venue share per person = $60 ÷ 6 = $10 each
Service cost share per paying guest = $40 ÷ 5 = $8 each
Service fee per paying guest = $5
Each guest pays: $10 + $8 + $5 = $23
You (host) pay: $10 (your venue share only)
Total from guests: $23 × 5 = $115
Gross profit = $115 − $60 (venue) = $55
Platform fee (5%) = $2.75
Your earnings: $52.25

Venue owner pricing exceptionIf your user ID matches the registered manager ID for the selected venue, the system sets your host cost to $0. Your venue share is waived entirely.

11 · Payment flow

How payments work — from creation to payout

No participant is charged until the venue cost is covered. Here is the complete payment lifecycle.

Payment lifecycle — step by step

Host creates the experience
If a managed venue requires upfront payment (Pay Now selected), Stripe captures the host’s share intent — but does not process it yet. The experience listing goes live.
Participants join and pay
Each joining participant’s payment is captured as a payment intent — not yet processed. No money moves at this stage.
Venue cost threshold is met
Once the sum of all participant payments (host + guests) ≥ venue base cost, the experience is considered activated. All captured payment intents are now processed.
Experience runs
The experience takes place as scheduled. Participants receive their how-to-join instructions after their payment is processed.
Payout after conclusion
After the experience concludes, the host’s earnings (guest payments − venue cost − 5% platform fee) are paid out via Stripe.
If threshold is never met
If the venue cost is not covered before the scheduled date, all payment intents are released. No participant is charged. No payout occurs. The host receives a notification.

Reasonable withdrawal feesIf a participant withdraws after the venue threshold has been met, a reasonable withdrawal fee may apply to cover platform processing costs.

12 · Venue types

Managed vs unmanaged venues — complete reference

Everything that changes based on which venue type you select.

Managed venue

Pricing may be locked (“Manager” badge in step 4)
Host and cost arrangements pre-configured by manager
Your schedule must fall within manager’s availability windows
Slot conflicts with other hosts are surfaced as warnings
Venue manager can review and block host profiles
If you are the manager: venue cost waived, host earnings adjust accordingly
“Pay Now” cost arrangement triggers Stripe upfront payment capture

Unmanaged venue

All arrangements chosen freely by host
Pricing set entirely by host service cost and style base rate
No availability window constraints
No slot conflict detection
Operating hours shown as reference only — not enforced
Host is responsible for booking the space independently
No pre-configured amenities or host arrangements

Managed pricing option types

Hourly: Rate per hour.
Daily: Rate per day.
Weekly: Rate per week.
Monthly: Rate per month.
One-time: Flat rate for a single event.
Per-person: Rate charged per participant.

13 · Schedule rules

Schedule rules & conflict handling

Everything you need to know about building, validating, and managing your experience schedule.

Flexible recurring schedules

Every Tuesday at 7pm (weekly) AND every Saturday at 10am (weekly) — two separate entries
Monthly community dinner (monthly) AND weekly check-in session (weekly) — two tiers in one experience
A one-time launch event AND weekly follow-up sessions — mix of one-time and recurring

Conflict detection — what is checked

Venue day availability: If the managed venue does not have your scheduled day in its availability list, a red error appears.
Venue time windows: Your entry’s start and end time must fall entirely within at least one of the venue’s configured time slots.
Slot taken by another host: If another experience already occupies a slot at the same managed venue, you see a notification that the slot is unavailable.
No time slots configured: If the venue manager set a day as available but did not configure specific time slots, an amber warning appears.

Conflict behaviourRed errors block form submission. Amber warnings do not block submission but should be reviewed. Slot-taken notifications are informational only.

14 · Legal disclaimers

Legal disclaimers — what they are and when they appear

All experience categories include disclaimers. They are currently optional but strongly recommended.

When disclaimers appear

Triggered by your selected category and style combination
Selecting multiple categories or styles merges all applicable disclaimers
They appear at the bottom of step 4 as a checklist
In create mode, disclaimers reset if you change categories or styles — go back and re-acknowledge
In edit mode, your previously acknowledged disclaimers are pre-loaded and checked

15 · Post-publish editing

Editing your listing after publishing

All fields editable after publish — co-living and experience alike. Changes go live immediately.

What you can edit and when

Title & description: Editable any time. Changes go live immediately.
Photos & logo: Editable any time.
Schedule: Editable any time. Existing bookings are not affected — they keep their booked slot.
Pricing (service cost): Editable any time. New price applies to future bookings only.
Guest count / Min rooms: Editable any time. Reducing below current bookings will not cancel existing participants but caps new bookings.
Arrangements: Editable any time. Changes affect future bookings and the public listing view.
Cancellation policy: Editable any time. New policy applies to future bookings only.
iCal / external calendar URL: Editable at any time from Step 5 of the listing edit form. Navigate to your properties page, click Edit, go to Step 5 (Pricing & Policies) and update the External Calendar URL field.
Seasonal pricing: Editable at any time from the listing edit form at Step 5. Seasonal prices are saved separately after the main listing.
Promo codes: Set and edited directly on the live listing page via the promo tag in the listing header — not in the edit form.
Location / venue: Editable, but changing venue resets managed pricing and schedule windows. Existing bookings are not moved.
Category & style: Editable, but changes may reset arrangements, disclaimers, and pricing tier. Review all downstream fields after changing.

How to edit a co-living listingNavigate to codnx.com/properties, find your listing, and tap the Edit button.

After you publish

Managing listings & reservations

16 · Management

How to manage your listings and reservations

Every listing and reservation has a dedicated management page. Bookmark all five.

Tips

Tips for a great listing

17 · Best practices

What separates great listings from average ones

Simple habits that increase your bookings and guest satisfaction.

Your first photo must be the most compelling — it is the search result thumbnail. Make it bright, wide, and representative of your best space or experience moment.
Write descriptions in second person (“You’ll learn to…”) — it creates more vivid mental imagery than third person (“Participants enjoy…”).
For experiences, name exactly what participants walk away with — a skill, a memory, a product, a connection. Outcomes drive bookings more than features do.
Your How to Join instructions deserve as much care as your description. Confusion on arrival day is the number-one source of bad reviews — over-communicate meeting logistics.
Set a realistic guest count. Underestimating fills your experience quickly and triggers venue activation sooner. Overestimating may prevent activation if the venue cost is never met.
For group bundles, set Min Rooms and Min Nights accurately. These two fields define the entire team booking experience — they cannot be vague. If you support multiple group sizes, create multiple listings rather than one with a range.
When adding partner promo codes (500 Global, Techstars, etc.), write the description as if you are explaining the promo to a cohort member who has never heard of your space. Include: the partner name, cohort year, discount amount, eligible stay length, and expiry date.
For iCal sync, download and copy the iCal link from each listing individually on your properties page. Do not assume copying once covers all your listings — it does not.
Connect Stripe via profile-settings before your first booking if you want online payments. Trying to set it up after a guest has already paid in person creates reconciliation issues.
Keep manual review on for group or team bookings. Auto-approval removes your ability to confirm team size, stay requirements, and any special requests before committing your block of rooms.
For managed venues, check your schedule against venue availability before building it — conflicts that block submission are frustrating to discover at step 4 of a long form.
If you are the venue owner hosting your own experiences, verify your user ID is registered as the managedBy field for that venue in the platform — contact support if your host share is not being waived automatically.
Respond to reservation requests within 24 hours. Response rate and speed are signals guests use to assess reliability before committing to a booking.
After your first few bookings, ask participants for reviews. A listing with 5 verified reviews converts at a dramatically higher rate than a new listing with none.
Use multiple schedule entries creatively — a fitness host could list one experience covering Monday circuits AND Thursday flexibility sessions, rather than creating two separate listings. Fewer listings, more recurring participants.
Acknowledge legal disclaimers even though they are currently optional. It signals professionalism to venue managers and sets clear expectations for participants before they book.

Ready to publish?

Start with the listing type that fits your space, or look around the community first.

The complete listing guide

Co-living

What makes a space a co-living?

Pillar 1 — Communal space (at least one pillar required)

Pillar 2 — Co-working infrastructure

Pillar 3 — Built-in community (digital nomad focus)

Before you open the listing form

5-step co-living listing

Theme & property type

Choose a themeRequired

Choose a property typeRequired

Location & capacity

Select your countryRequired

Enter your full street addressRequired

Set guest capacity, rooms, and stay duration

Set minimum nights stay

Visuals & description

Upload photosRequired

Upload your co-living logo (optional)

Write your title and descriptionRequired

Add an internal name (optional)

Guest experience

Select amenities

Select hosted events

Set check-in and check-out times

Enter WiFi details

Write entry instructions for guests

Pricing & policies

Choose display currency and set your base priceRequired

Add seasonal pricing (optional but recommended)

Set up calendar sync (optional)

Choose a cancellation policyRequired

Set cancellation refund percentage

Configure targeted discounts (optional)

Set length-of-stay discounts (optional)

Submit and publish

Bundles, promos, calendars and payments

Setting up team & group bundle listings

Step-by-step: creating a team bundle listing

Create a listing or edit an existing one

Set Min Rooms to the minimum your team requiresRequired

Set minimum nights to match team travel patternsRequired

Publish the listing

How listings without Min Rooms interact with bundles

Where team bookings appear

Adding promo codes to your listing

Go to your live listing page

Click the promo tag in the listing headerRequired

Configure the promo carefully — especially for named partnersRequired

You can set multiple promos on the same listing

Where partner perks and promos appear for guests

Calendar sync: setting up & copying iCal links

Part 1: Copy your CoDNX iCal link per listing

Go to your properties / co-living home page

Select the listing you want to syncRequired

Download the iCal file firstRequired

Copy the iCal link from the top-right menuRequired

Add the copied link to your external platform

Part 2: Add your external platform iCal into CoDNX

For 5 listings: the correct workflow

Payment defaults, auto-approval & Stripe setup

Option 1: Keep in-person payment (default)

Option 2: Enable direct Stripe payments

Go to profile-settings

Connect your Stripe account

Once connected, direct payments activate for all your listings

Option 3: Enable auto-approval for reservations

Experiences

Who can host an experience?

Profile requirements (all hosts)

Domain expertise requirements by category

4-step experience listing

Start with the basics — location, category & style

Search and select your locationRequired

Select one or more categoriesRequired

Pick your style(s)Required

Choose your venue & what you provide

Browse venue recommendations

What changes based on venue type

Select your arrangementsRequired